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June 22, 2013

NATRC Region 4 Trail Riders Association, Inc.
Board Meeting June 22, 2013
Official Minutes

Called to order at 11:30am by Vice President Patti Hicks

Attending members Jim Edmondson, Shirley Brodersen, Kris Hapgood, Patti Hicks
Guest: Cheryl Edmondson

Invocation given by Cheryl Edmondson

Formal letter of resignation was received from president Kim Winterrowd. Attending board members discussed appointment of an interim president. Decision to solicit former board members was considered.

Old Business: An email report on NBOD activity given by Elaine Swiss
New Member Welcome: Patti Hicks reported success of Land Run clinic and email outreach when a new competitor enters a ride. Future mentoring program was discussed.

RONS: Patti Hicks reported 40 numbers reserved by riders. Numbers 40-49 were accidently made in wrong number (green) and motion was approved to have new red vests made in these numbers. Also approved to add a 1 to existing green 40-49 vests for large B ride CP classes.

Nominating Committee: Patti Hicks reported offices up for re-election are President, Secretary, and Kris Hapgood's BOD position. Jim Edmondson will need to be added to ballot as a formality to finish the vacated term he was appointed to fill. It was noted the regional election will take place on new dates to align with national elections since NBOD will now be on the regional ballot. A By-Law ammendment is needed. Shirley Brodersen is working on this.

1st Timer Ball Caps: It was noted we have 34 caps in possession for future rides. Brenda Hagler has placed an order for NATRC logo caps to be offered for sale through her business.

New Business: Shirley Brodersen presented a finacial report. Region 4 has $13,696.75 as of June 23,2013. Convention 2013 netted a profit of $196.35 with the silent auction making a profit of $804. Oklahoma Land Run 2013 Ride & Clinic (a benefit ride for 2014 National Convention) made a profit of $1932.12. Linda Reuland Memorial Fund has $1293 to date. Kris Hapgood motioned and Jim Edmondson seconded that we accept this report. Passed.

2014 National Convention: Kris Hapgood reported it will be located in Oklahoma City. She is working on the plans and will keep everyone updated.

Worker Hour Update: Becky Rogers and Liz Scott are reviewing the volunteer hour schedule. They sent a report with recommendations for revision. This was discussed and tabled due to time and will be revisited at a later date.

Linda Reuland Memorial Fund: Discussion on how to best appropriate this fund led to a High Point Combo Award for 1st Time Competitors at each ride. Motion made and passed to present this award idea to benefactor (Susan Cooper) for her approval.

Meeting adjourned at

Minutes officially compiled by Patti Hicks Vice President

Photographic support provided by