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BOD Meeting Oct 4, 2014


OCTOBER 4, 2014 at Robbers Cave State Park

Meeting was called to order 4:42 pm

Board members in attendance - Jean Green, Shirley Brodersen, Patti Hicks, Kris Hapgood, Phil Brodersen, Jim Edmondson, Carla Bass. Guests - Elaine Swiss, Jonni Jewell, Debby Starr, Charlie DeArmond, Marjorie Shenkir

Shirley Brodersen motion to approve the minutes as printed. Kris Hapgood second. Passed.

Treasurer Report - Shirley Brodersen - $61 adjustment to the convention income due to refund. Approximately $960 profit from the Region 4 Benefit. Region is doing well on keeping budget. Patti Hicks motion to amend the national director budget to add $600 for the NATRC shared expense line which increases the national director budget from $3500 to $4100. Kris Hapgood second. Passed. Balance as of 9-30-14 was $13,629.88. Membership is down a little. Carla Bass motion to accept the treasurer report. Phil Brodersen second. Passed

Membership Report - Patti Hicks - We have some new riders that have joined NATRC. Some older ones not rejoining due to life changes. Currently have 88 singles, 36 family members. There were 124 envelopes mailed with ballots.

Regional Convention - Carla Bass amp; Jonni Jewell - Convention will be Feb 28 - Mar 1, 2015 at the Decatur Civic Center. Baymont Inn & Suites room rates are $60 regular, $65 suite up to 4 people per room. One time $17.50 pet fee for the weekend, not per day.

Volunteer Hours - Jean Green passed out sheet showing current and suggested increases and additions. Shirley Brodersen motion to approve 30 hours for clinic manager, clinic secretary, clinic trailmaster and 10 hours per day for clinicians. Kris Hapgood second. Passed. Shirley Brodersen motion to approve 8 hours per day for non-competing horses. Carla Bass second. Passed.

Elections - Patti Hicks - Discussion regarding the By-Law change that required the ballots to be signed. There has been quite a bit of backlash from members not wanting to sign ballots. Someone mentioned that they did not send their ballot back for this particular reason. Carla Bass motion to solicit feedback on the signature requirements on the ballots. Shirley Brodersen second. Passed. Jean Green will accept all responses.

Weight Cards - Mary Collins is currently handling all weight cards.

RONS/Facebook - Jonni Jewell - no report as we are in the middle of ride season. Elaine Swiss asked who is responsible for entering RONS number in RMS. Answer - rider.

Shirley Brodersen stated that the webpage is still being paid (Shirley has been paying this out of her pocket).

Year End Points - Elaine Swiss stated that she and Cheri Jeffcoat audit the year end points spreadsheet from Jill Hughes and Vicki Tharp. Jill and Vicki keep the spreadsheet throughout the year.

Phil Brodersen volunteered to look at putting Region 4 membership info (name, address, e-mail, phone #'s) in PDF file. He will be the committee to gather the information from NATRC national office.

Next meeting is March 1, 2015 at the Baymont Inn & Suites, Decatur, TX.

Phil Brodersen brought up Novice Horse of the Year. Patti Hicks has received a proposal from 3 benefactors for a Rookie Horse of the Year award. They are willing to sponsor the award for the first five years. The horse can not have entered any novice rides. Horse must start in either CP or Open division and points will accrue from both divisions throughout the year. It is to discourage experienced riders from starting new horses in the novice division. The region can accept an award without a vote. Patti will send proposal to the Board of Directors for review.

Shirley Brodersen motion to adjourn 5:58 pm.

Respectfully submitted,
Carla Jo Bass

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