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Meeting Minutes Sept 2013

R4 General Membership Meeting

September 22, 2013 at The Benefit Ride, Decatur, Texas


Meeting called to order at 4:15 PM. No roll call. All BOD members except Charon Howell were present.

Invocation by Phil Brodersen.

Minutes from R4 BOD meeting held June 22, 2013 at The Neu Ranch House Restaurant in Gainesville , TX were read and approved.

Interim President Jean Green announced that we are going to delay the Treasurers report until after Region 4 Benefit

Ride so that the ride financials can be included. This will be posted on the R4 web site and in the Newsletter once it is updated..

Committee Reports:

Larry Gould asked about the Linda Reuland Memorial award. The BOD decided on a 1st time competitor high point award at applicable rides. Susan Cooper has agreed that a nice map holder is an acceptable award.

Nomination report from Patti Hicks: Ballots have been mailed. Postmark deadline is Oct. 5th. Number of returns already indicates we will have a good voter turn out.

Welcome Chair, Patti Hicks: NATRC R4 Logo caps for members are available for sale through Brenda Hagler’s business.

Patti has possession of the Region 4 owned caps for 1st time competitors to distribute at the rides.

Sanction Coordinator, Patti Hicks: Ride calendar for 2014 will be emailed to ride managers for verification. Louisiana Purchase will be held March 8-9, 2014. Alice Yovich is managing Without a Trace May 3-4, 2014. Land run will be moved to April 26-27.

RONS (Rider Owned Number System): Jonni Jewel has volunteered to take over the RONS.

Old business:

Liz Scott & Becky Rogers are revising Volunteer Hours and the point distribution. .

Discussion to give volunteer hours to horses doing other jobs other than safety. Everyone agreed it is a good idea. Tabled until Patti has a proposal.

By-law changes:

Article 4 section 5. How official vacancies are filled. Motion to accept by Carla and seconded. Motion carried unanimously.

Article 7 Membership clarification. Motion to accept by Shirley Brodersen. Seconded by Elaine Swiss. Motion carried.

Article 9 Sect.1a & 1c to change the dates for nomination and voting. Motion to accept Elaine Swiss, Second by Carla Jo Bass. Motion carried.

Article 9 Sect. 1 b to allow signed ballots instead of anonymous, numbered ballots. Motion by ? Seconded by ? Motion carried - 4 opposed.

Motion to Adjourn.



Treasurer's Report


June 22, 2013

NATRC Region 4 Trail Riders Association, Inc.
Board Meeting June 22, 2013
Official Minutes

Called to order at 11:30am by Vice President Patti Hicks

Attending members Jim Edmondson, Shirley Brodersen, Kris Hapgood, Patti Hicks
Guest: Cheryl Edmondson

Invocation given by Cheryl Edmondson

Formal letter of resignation was received from president Kim Winterrowd. Attending board members discussed appointment of an interim president. Decision to solicit former board members was considered.

Old Business: An email report on NBOD activity given by Elaine Swiss
New Member Welcome: Patti Hicks reported success of Land Run clinic and email outreach when a new competitor enters a ride. Future mentoring program was discussed.

RONS: Patti Hicks reported 40 numbers reserved by riders. Numbers 40-49 were accidently made in wrong number (green) and motion was approved to have new red vests made in these numbers. Also approved to add a 1 to existing green 40-49 vests for large B ride CP classes.

Nominating Committee: Patti Hicks reported offices up for re-election are President, Secretary, and Kris Hapgood's BOD position. Jim Edmondson will need to be added to ballot as a formality to finish the vacated term he was appointed to fill. It was noted the regional election will take place on new dates to align with national elections since NBOD will now be on the regional ballot. A By-Law ammendment is needed. Shirley Brodersen is working on this.

1st Timer Ball Caps: It was noted we have 34 caps in possession for future rides. Brenda Hagler has placed an order for NATRC logo caps to be offered for sale through her business.

New Business: Shirley Brodersen presented a finacial report. Region 4 has $13,696.75 as of June 23,2013. Convention 2013 netted a profit of $196.35 with the silent auction making a profit of $804. Oklahoma Land Run 2013 Ride & Clinic (a benefit ride for 2014 National Convention) made a profit of $1932.12. Linda Reuland Memorial Fund has $1293 to date. Kris Hapgood motioned and Jim Edmondson seconded that we accept this report. Passed.

2014 National Convention: Kris Hapgood reported it will be located in Oklahoma City. She is working on the plans and will keep everyone updated.

Worker Hour Update: Becky Rogers and Liz Scott are reviewing the volunteer hour schedule. They sent a report with recommendations for revision. This was discussed and tabled due to time and will be revisited at a later date.

Linda Reuland Memorial Fund: Discussion on how to best appropriate this fund led to a High Point Combo Award for 1st Time Competitors at each ride. Motion made and passed to present this award idea to benefactor (Susan Cooper) for her approval.

Meeting adjourned at

Minutes officially compiled by Patti Hicks Vice President

Photographic support provided by